Event Requests

Requests for use of space at Sweetwater apply to 2 different groups and require a different form depending on who is requesting:
 
1. Ministry Leaders who need to book space for their ministry event or meeting (ie. Bible studies, Women on Mission, Ladies’ and Men’s events, Deacon, Leadership, Personnel teams, etc.)  CLICK HERE for the online form.
2. Outside Groups and Individuals who wish to RENT space for their personal event.  CLICK HERE for the online form.
 
Here is the protocol for use of the Sweetwater facilities (effective April 1, 2021):
1.  All requests must first go through the Administrative Assistant, Lead Pastor (currently Dawn Adams).  All Event Request Forms must be submitted online no less than 2 weeks prior to the event requested.  Recurring events (worship rehearsals, monthly committee meetings) require only 1 request and must be scheduled on the church calendar through Dawn Adams.  Dawn can be reached by calling the church office at 407-862-3893.
 
2. Once submitted, Administrative Assistant, Lead Pastor (Dawn Adams) will submit the event form to Nate Locario (Facilities Director) for FACILITIES APPROVAL.
 
3. Event form will then go through STAFF APPROVAL. **Please know that all requests are brought to the Monday morning staff meeting at 9am for review.
 
4.  Notification of approval to applicant will be made by Administrative Assistant, Lead Pastor (Dawn Adams) within 48 house of staff approval.  If request is denied, appeal should be made to the Facilities Team.  It is not recommended that you promote or plan your event without approval from the office. 
 
Additional Information Regarding the Ministry USE or Outside RENTAL of space:
  • Non member, non ministry events require a Sweetwater staff member on campus for the length of the event.
  • No event may go longer than 10pm.
  • No events on holidays.
  • Tables and chairs for all events must be handled by a staff member only.
  • The piano in the Fellowship Hall may only be handled/moved by staff member.
  • The use of tobacco products, alcohol, vaping, controlled substances, fireworks and sparklers on all church property is not permitted.
  • All events must reflect the values and stated beliefs of First Baptist Sweetwater as defined in the Baptist Faith and Message 2000.